Cash leaves the till and comes off what the
outlet owes Head Office. Every field is needed to trace the deposit back to its slip.
Goods receipts
Payments to RF Head Office
Stock in hand
Stock adjustment
Add product
A starting point only — each costed receipt sets the cost from what that lot
actually cost, and a sale is always costed from its own lot.
Add a packaging
The same lot of the same cloth arrives in more than one packaging —
plain, and gift-boxed — bought and sold at different prices, so each is counted as its
own stock. Add a line for each kind of gift box you use. Each product then carries a price
per packaging on its own page. A packaging that has been bought or sold is retired, never deleted,
so old bills keep their wording.
Add a nature
Every product is classified by its nature. The unit here is only the
default suggested when you create a product of that nature — the product's own unit always wins.
Change a retail price
Pick a product to see what it has sold for.
Add a product name
A cloth name is saved once here, with the HS code it is reported under.
Products are built on the Retail Price & Packaging page by combining a name with a nature,
a meterage and a packaging — each combination carrying its own retail price.
Add an HS / PCT code
This is the list the product page offers. The name beside each code is
what the incharge reads — it is never sent anywhere; FBR is given the code alone.
A charge is corrected here, in its own row —
the day it belongs to and the method that took the money cannot change, because those are
what the voucher is. Anything above 1.5% asks first; above 2% is refused.
Chart of accounts
Opening balances are entered here and post automatically at the start of the financial year (1 July). System accounts cannot be deleted or re-typed.
Furniture & fixtures
Manual journal entry
Outlet & invoice details
The outlet
Blank — the bill prints with no address, and FBR is sent none either.
Tax registration
NTN, STRN and Tax Formation are the same on every Rashid Fabrics outlet. Only the POS ID
belongs to this shop.
What prints on the bill
unique across all outlets · never change it once bills are filed
No logo uploaded
No colour logo uploaded
Not uploaded — a plain box is printed instead
Counter rules
The fee is charged on top and sits outside the tax base. Offsetting it hands it straight
back as a discount so the customer pays the round tag price.
Sales tax is inclusive: the sale rate you enter is what the customer pays, and the invoice shows the taxable value and tax worked back out of it.
FBR Integration
Bills raised before this day are never sent — they stay the outlet's own history. It is stamped automatically the first time reporting is switched on, and nothing is filed while it is blank.
Confirm the payment-mode codes against your six integrated outlets before switching to Live — FBR takes one number per invoice and a wrong code misreports how the bill was paid. Current mapping: . A mixed bill (part cash + part card) is sent as the mixed code.
Invoices are queued and reported in the background, so the counter never waits for FBR. Anything that fails keeps retrying and shows in the Day Book.
Add a payment mode
Each mode gets its own clearing account so takings can be checked
against that bank. They all still sweep to RF Head Office at the day's end, exactly as before.
Cash is the till itself and is not listed here.
Add a bank
One list, used both by the payment modes above and by Cash to Head
Office, so a bank is spelled the same way everywhere. Renaming one here carries every
payment mode and every deposit that names it.
Opening cash in hand
This seeds the first day only. After that each
day opens with whatever the day before closed with, so the counter never re-keys it.
Employee information
Every box is required. The
employee file is what a bill, a deposit slip and the payroll are all checked against, so a
half-filled record is the one nobody can act on months later. The photo, the two CNIC
scans and the note are the exceptions — those are optional.
Basic information
Reference & emergency contact
Employment
Education & experience
Documents
Users
A role sets the starting permissions; tick or untick any box to override
it for that person. Permissions are enforced on the server, so removing one genuinely blocks
the action — it does not just hide the button.
